When Human resource Management software first came in the limelight several years ago, most companies were reluctant to change from paper HR to electronic HR system since they seemed to be technical and relatively expensive. But today, the trend has changed and modern HR systems are easy to use, affordable, and empowering.

HR management software helps boost business efficiency by automating workforce, payroll compliance management process, and recruitment. It combines all these elements making all employee information accessible. The system has become an essential asset for both small and medium businesses, thus letting go the idea that HRM systems are costly.

Getting this system helps the HR department be able to carry out various tasks, assign tasks, monitor and evaluate progress, and reward the best performers. The system helps a business take a step ahead in improving decision making and resource management. However, all systems are not equal and you should check that the HR system you are considering is of great value.

Any HRM software should have the following features:

Accessible on the go: Your system should be web or cloud based and accessible on the go. This is a non-negotiable system feature which should be adopted in every organization for effective results.

Employee scheduling: This feature helps schedule attendance and shift and keep track of who is doing what at any given time. This improves cooperation between departments and assignment of tasks.

Attendance management:  Majority of the business use this feature to help manage the attendance of their staff. The system should be able to monitor sick days and usage of PTO and provide alerts and notification. It should quickly highlight areas with a problem so that actions can be taken.

 Automated Payroll management: A good HRM system should be able to handle payments of employees on time. The system should provide employees with benefits such as, insurance and medical covers, salaries, bonuses, calculate taxes and cuts paychecks.

Recruiting and applicant tracking: Using this module, managers can store and access application, conduct background checks and monitor prospects. Managers are able to monitor the output of every employee.

Analytics and reporting: The system should be capable of taking all manual effort out of reporting and should have a library of template based reports on performance of each department.

Learning management: Good HRM software helps to retain brilliant employees by allowing them to learn from each other.  This facilitates competition, as top workers   know they will be rewarded for their performance.


HRM software should be embraced by all businesses for maximal growth and development. This will help track employees time attendance, payroll management, support self-service, and allow learning environment for the employees.